Convergence is a buzzword that businesses and organisations understand. This term relates to the coming together of like-minded individuals to achieve a common purpose. However, having people come up with the necessary decisions to assess, act, and plan for a successful campaign can be challenging if you don’t have the space that could ignite their creative juices.
Having a conference room that appeals to people can be challenging to create. You have to consider the location and the creature comforts that would come with it. You also have to ensure their overall privacy so nothing sensitive would come out prematurely and ruin the plans.
Another thing you need to consider when putting together a great conference room is the audio-visual system setup. There should be wireless technology as much as possible, a smart board, a projector on the ceiling, speakers, and 360-degree cameras for those participating virtually. The equipment will ensure that you would have accessibility to technology whether you have face-to-face, virtual, or hybrid meetings.
Here are some of the trendy conference room upgrades that you should consider.
Flexible meeting spaces
Although conference rooms should be for group meetings, they should also be flexible if you want to have one-on-one sessions. This means you should have movable barriers, furniture and equipment. You must also consider different layout styles for seating and presentation processes, providing versatility and making meetings more enjoyable.
Comfortable furniture
No one wants to sit through a meeting on an uncomfortable chair. So consider purchasing furniture that would make meetings more comfortable for the participants. This will ensure that your participants wouldn’t be annoyed or anxious for the meeting to finish. Depending on your preference, you could either buy colour-coordinated furniture or a fun aesthetic that will make the area more enjoyable.
Video screen wall
A projector wall will suffice if you want a non-expensive alternative to smart boards. What’s important is that the presenters will have a screen to show their AV presentations for the audience to digest.
Sound equipment
You should have top-tier sound equipment to ensure that your audience isn’t annoyed at the sound quality. Hook up a sound system that would provide clear acoustics. Consider using padded walls to increase the chance of sound absorption and decrease the likelihood of sound getting out of the room. You should also consider installing acoustic panels to improve the overall sound quality of the room.
Tech compatibility
Another thing you need to look into is installing technically compatible equipment. With the speed of technological upgrades, your office should have the capability to accommodate higher or lower specifications to ensure that your presenters would enjoy the use of your equipment. Your personnel should also be adept at installing the necessary equipment for optimal presentations.
Personalised touches
Conference rooms shouldn’t be generic. Consider placing plants and other personal touches to make the area feel more comfortable and inviting.
Takeaway
Designing a conference room and factoring in several considerations will ensure that the space serves its purpose. In addition, you can install several modern upgrades to ensure the optimal conduct of meetings.
