It happens so often that we all leave a meeting feeling bored, confused, frustrated – sometimes all three. It shouldn’t be like this.
If meetings are scheduled right, used only when needed and run in the right way, they can be very useful, stimulating and efficient, but so often this is not the case.
Here are some reasons why your meetings might be less efficient than you would like:
If you can quickly convey the information you are planning to hold a meeting to discuss in an email or group chat then chances are you do not need to have a meeting at all. Most people know when a meeting is pointless and they tune out or get annoyed. By sending the info directly to them in writing, you can let them fully absorb it in their own tie when they aren’t worried about a million other work tasks and actually that will be more efficient than gathering them all together needlessly.
These days, meetings don’t need to be complicated with all of the excellent meeting room AV solutions from Zoom rooms that will let everyone attend virtually for their convenience to touch screen controllers that enable you to plan and deliver visually rich meetings without a huge amount of effort. Use the tech that is available to you and your meetings will stop being so inefficient an s annoying to many of your employees and co-workers.
If you want your meetings to be as effective as possible, you need to schedule them at a time when all of the right people will be able to attend, and when they will be in the right frame of mind to focus on the task at hand.
Often, holding meetings first thing in the morning or right before the end of the working day is least efficient because people are just easing into the day or mentally checking out However it is worth asking booses and supervisors when their teams are the most efficient, and holding meetings accordingly if you want to get the best out of them.
If you arrange a meeting and you don’t have a very specific foal in mind, whether it be getting an update on a group project and where everyone is at, or coming up with the guidelines for the big new project you are about to work on, then you won’t get much done, it’ll go on too long and no one will really know what it was about or what they need to do.
Next time you’re arranging a meeting, get as specific as you possibly can and stick to the agenda and you should see a vast improvement
If you can avoid these meeting mishaps, then your meetings will no longer be inefficient, and your company’s productivity should improve on the whole as a result.
